How to Collaborate Effectively If Your Team Is Remote

To learn more about how remote collaboration functions in practice, below are some of the defining factors of remote collaboration. The tool makes working remotely more efficient thanks to its automated workflows & use of custom SMS & email notifications. It also has personalized automatic reminders, check-ins, & follow-ups for daily tasks. Plus, they can create digital documents like checklists, handbooks, & ready-to-sign forms to keep everyone in the loop.

It works by setting a timer to determine for how long users want to work. Then, the app rewards those that can make it to the end without being distracted. InVideo is a media platform for editing & sharing videos with a targeted audience. The platform aims to make video creation simple enough for everyone to create engaging videos. With nTask, collaborations are seamless thanks to the creation of clear meeting agendas & the linking of meetings to specific tasks.

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Individuals can host secure video meetings for free with Zoom up to 100 participants. Basecamp bucks the trend of per user pricing and offers a flat $99 USD per month ‘Business’ plan. This is great remote collaboration for large teams, especially considering Basecamp essentially replaces several other apps. They also offer a free plan for personal projects and a 30-day free trial for their ‘Business’ plan.

• Their ‘Standard’ plan is $15 USD per user per month and includes 5 TB of cloud storage per user which is more than enough.
• With an increasing number of organizations utilizing a global pool of talent and transitioning to hybrid work environments, remote collaboration is more important than ever.
• Folks used to chatting by a water cooler, catching up over coffee or brainstorming on a real-life whiteboard can struggle with the transition.
• We also discuss how you can use VoIP securely, to offer you that extra peace of mind.
• Proofhub is a very helpful tool because you can have multiple features in just one place!

Move your designs from the conceptual stage to the final product using Visme’s commenting and feedback features. This feature makes it easy for team members to collaborate on a single project, allowing them to add their own thoughts and ideas while reviewing each other’s work. For example, you can share a training manual with new hires to teach them the basics of your company’s workflows, software and culture. You can also create an employee handbook that defines the standards of performance, conduct and expectations for all team members. For example, at Visme, we have weekly video calls with our team to discuss project updates, address challenges and provide valuable feedback. Start by establishing guidelines, including preferred communication channels, response times and expected availability.

Make meetings productive

Remote collaboration is necessary in today’s workplaces, but it doesn’t always come naturally. With these five best practices, you can promote effective remote collaboration. To inform how technology is impacting the workplace in 2024, Tech.co surveyed a large sample of senior leadership professionals from businesses based in the United States. Senior leadership professionals had job titles ranging from manager to director. However, despite all the studies that show remote work to be beneficial for employers and employees alike, business owners have started demanding their employees return to the office.

These issues can sometimes be so significant that they might even be enough to collapse the company’s entire structure. In simple words, the less time the team needs to understand what each other is trying to say, the more time spent doing the actual work. Team members who can freely contact one another regardless of their position can be huge for improving their morale and enabling kinetic teamwork.

Company Culture

It involves utilizing digital tools and communication channels to effectively communicate and coordinate their efforts. Google Workspace, which was up until recently known as G Suite, is a widely used cloud-based productivity suite for remote teams and online workflows. This is one that just about every single remote team on the planet uses in one way or another. Slack is one of the most widely used team messaging and collaboration apps for remote workers. It stands out for its ease of use and ability to consolidate several communication tools or integrations on one platform.

• The solution lies in building a skill set that reflects the demands of our digitally-driven age.
• Well defined schedules, or practices and daily routines is the overriding component that helps in controlling the productivity and success of the remote collaboration.
• In such situations, remote collaboration becomes even more critical as you must find ways to bridge cultural and linguistic barriers to work effectively together.
• HP’s collaboration software and network solutions allow remote workers to manage projects effectively by assigning tasks, setting deadlines, and tracking progress, all in one centralized platform.
• This can enhance your productivity and provide a more comfortable working environment, especially for tasks that require extensive screen real estate or simultaneous use of multiple applications.

Herein, we’ll give you a breakdown of remote collaboration, why it’s important, and why it’s the way forward. In the modern age of globalization, multinational corporations have become commonplace and remote collaboration has become more important as a result. Even on a national level, it’s common to see multiple branches located in different regions of the same country.

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Without addressing this issue, remote collaboration will ultimately fall flat and fail to achieve desired results. Remote working, however, doesn’t mean that the need for team working is a thing of the past; indeed, developing strategies for teams to work together effectively has never been more important. If you or your team are less savvy with professional design tools, you might have heard of Canva. Canva is a complete web-based graphic design platform that’s easy to use and comes with thousands of templates and ready-made designs for your business. Everything from invoices, documents, videos, logos, posters, social media, ads, and presentations. Asana is free for individuals or teams and includes a generous list of features.